Do you wish you could unclutter your busy and be more productive?Start today by making small changes and you will see improvements and clarity almost instantly. Just learn these three easy steps spelled out by the acronym CPR. As a facilitator, project manager and self-confessed process improvement nerd, Bernie Winter from Mobi Limited looks for techniques that will declutter her own busy life, while helping clients enable their teams to focus, increase engagement and improve productivity. Behind all of this is the goal of keeping the process simple! Start using Bernie’s CPR Technique today to see what a difference it can make in your own stress levels and productivity output.
Step 1: [C]apture
Why you need one place to store all your informationHowever you do it, capture all your tasks in one place. This can be done in both your business or personal lives. Make sure this information is quickly accessible and meaningful to you at first glance. Whether you list your tasks manually or digitally, I challenge you for the next month to train yourself to use a single method of capture. This will instantly create space in your mind, and set you up for success in the next two steps.
Step 2: [P]rioritize
If you don’t prioritize, you don’t succeedWork out from your list which tasks are urgent–which ones must be done. This will ensure your urgent tasks get dealt with first. To define the priorities you can use a simple system of 1, 2, 3 or A, B, C. That said, there are a few Cardsmith board configurations in particular that are useful in this step, especially if you have a lot ot tasks across a lot of different projects. Here’s how to create one of the most effective, the Eisenhower Box. It’s named after the former U.S. president who used this method to stay productive. It still works great today, more than half a century later!
Figure 1. Sample Eisenhower Box in CardsmithIf you have a lot of projects, each with a long list of tasks, you might try using a Visual Processing Board to visualize everything and then sort the task cards according to a sequential priority. We’ve created a simple guide to help you get started. And here is another easy option, a Kanban Cardsmith Board Template that you can use to achieve the same goal. You might find it useful to set up yours with different rows for each project, like this:
Figure 2. Sample Kanban Board